Defining Permissions

The Open Media Globe

Defining permissions for your MERCI installation is an important step is getting your online equipment reservation system up and running. To begin, you will need to create Roles in the Drupal interface. Consider Drupal Roles for your MERCI configuration the same as certifications at your organization (i.e., studio certification, field certification and editing certification). To create roles in Drupal, navigate to Administer > User Management > Roles and add the Roles appropriate for your organization's needs. Now you will need to give each role access to specific pieces of equipment. These permission are based on the Content Types you previously created. To define the access permissions for each role, navigate to Administer > Site Configuration > MERCI > MERCI Permissions. Once on the MERCI Permissions pages, check the appropriate box in the grid to provide access for user to create reservations for the items listed.

create reservations - This is the most basic permission level. This alone is not enough to reserve equipment. Without Adding Edit Own and Delete Own permissions to specific content types, users will see empty select lists of the equipment available to them.

create confirmed reservations - This permission sets the status to Confirmed by default when users to submit the initial reservation as confirmed. This skips the Uncofirmed and Pending statuses. In most cases this permission would be given to staff.

membership discount - This permission indicates that the user gets the membership discount when charging for a rental.

suspend MERCI access - This permission blocks users for creating new reservations or altering existing reservations.

create reservations outside hours of operation - This permission gives user the ability to book equipment or rooms outside the normal checkout hours. This is often given to other groups in a building who have access to meeting rooms or other shared spaces. This configuration can also be achieved with the Rule Role Override submodule.
manage MERCI - This permission grants users access to Views and Reports to check equipment in and out. Manage MERCI also allows users to alter the status to Checked Out, Checked In, Canceled, and No Show.

administer MERCI - This permission allows users to book any item managed by MERCI at any time and